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Payroll Solutions, Employee Management Solutions, Payroll outsourcing, Account management

Lets do it all for you - Payroll Outsource Service

Due to the complexity of running a payroll correctly, we give our customers the option to completely outsource the payroll function to us. We ensure that the capturing of employee data and monthly payments are done correctly.
Because of the nature of our software, you have the option to outsource as much or as little of the payroll process to us. Unlike traditional outsource offerings, you will always have access to your on-line payroll account – be it to enter information yourself, or just to keep an eye on things…

What is the process?

  • We set the company up according to your requirements
  • We train you on the system
  • We assist you through the first month
  • You enter all the payroll data (new employees, terminations, hours worked, overtime, special allowances, bonuses, medical aid or retirement fund details or amendments, leave details, deductions etc.)
  • We perform a dummy run and forward the figures to you in order to verify your input
  • Once you are satisfied that the payroll entries are correct, we perform the month-end and forward all the required detailed electronic reports, including Medical Aid and retirement fund recons and the EMP201 in MS Excel format. At your option, we can also complete the EMP201 details on your behalf on SARS e-filing
  • We forward the electronic declaration directly to UIF on your behalf
  • We can either print payslips and deliver it to your offices, or we can forward it to you electronically. At your option, you can also make use of Infoslips
  • Our affiliation with Fihrst Management Services allows a seamless transfer of net pay and all third party payments (garnishees, medical aid, pension or provident funds etc.) alternatively you may decide to make these payments yourself
  • At tax year end we provide you with a complete reconciliation of the payroll for the tax year as well as IRP5 and IT3(a) certificates for your employees

What is the process?

  • We receive the payroll information (new employees, terminations, hours worked, overtime, special allowances, bonuses, medical aid or retirement fund details or amendments, leave details, deductions etc.) from a designated person in your company.
  • We enter the details and verify that our input matches what you sent us.
  • We perform a dummy run and forward the figures to the designated person in your company in order to sign it off.
  • Once you are satisfied that the payroll is correct, we perform the month-end and forward detailed electronic reports, including Medical Aid and retirement fund recons and the EMP201 in MS Excel format. At your option, we can also complete the EMP201 details on your behalf on SARS e-filing.
  • We forward the electronic declaration directly to UIF on your behalf.
  • We can either print payslips and deliver it to your offices, or we can forward it to you electronically. At your option, you can also make use of Infoslips.
  • Our affiliation with Fihrst Management Services allows a seamless transfer of net pay and all third party payments (garnishees, medical aid, pension or provident funds etc.) alternatively you may decide to make these payments yourself.
  • At tax year end we provide you with a complete reconciliation of the payroll for the tax year as well as IRP5 and IT3(a) certificates for your employees.

Personal Account Management ensures that we stay in constant contact with you. Regular meetings are scheduled to ensure that we meet and often exceed your expectations.

Lets do payroll together - Co-Sourced Payroll Service

With this option, you remain in control of the payroll and you are responsible for the data input while we deliver the hosting of the software and perform various tasks to assist you.

Visit our website and find out more about how we can make your life easier.